Recruitment Adminstrator

Caring Hearts is a privately run care company providing a wide range of housing, care and support services for adults and older people in their own homes. The service provides high-quality support to adults within their own homes, working under a value-based approach: Right values, Right people to ensure that care and support is provided on outcome focused care plans. Ensuring service users feel enabled to live their lives and achieve the wishes and aspirations which are important to them, where possible, and feel in control of the decisions around their care

Scope of Job

As a recruitment administrator you will adopt a ‘recruitment 360’ approach; you will be involved in the full recruitment lifecycle following an end-to-end process ensuring to foster a positive recruitment and onboarding process for new staff with their needs at the for front. Your main role as a recruitment administrator will be to advise on the recruitment of new staff and retention of existing employees. You will generally be involved in helping hiring managers with their interview techniques and writing job descriptions. You will be responsible for ensuring company needs are met while promoting our positive company culture policy. You will safely recruit candidates by writing adverts, headhunting with a strong marketing approach promoting through various platforms and media. You will be expected to continuously learn the latest Recruitment and HR best practices to improve workplace efficiency.

You will need excellent communication skills as you will be required to work closely with recruiting managers, guiding them through the recruitment journey. Ensuring the smooth day to day running of all personnel-related systems, training and development and assisting in ensuring care inspectorate and home office worker compliance within department. Understand and execute the departments vision of good business development to reduce costs and become more profitable. You will promote equality and diversity as part of the culture of the organisation. As a recruitment Lead, you will focus on all aspects of recruitment activity for the organisation. However, during slower periods of recruitment, you will be able to get involved in a range of HR generalist activities, eg - HR, HR Systems, HR Reporting, HR transactional. During slower recruitment periods, the post holder will be involved in a range of HR generalist activities including HR coordination, Employer Relations, HR systems, reporting or projects

Essential Job Functions

Recruitment and Selection

• Onboarding successful candidates ensuring they are PVG and SSSC compliant. Asking for and providing accurate and appropriate references to share information relating to a person’s suitability to work in social services.
• Responsible for effectively co-ordinating recruitment campaign activities; supporting on-time delivery of short-listing, interview activities and pre-employment checks
• Provision of information, advice and coaching to hiring managers regarding the recruitment process and assessment centre activities supporting effective planning and delivery of recruitment campaigns.
• You will be responsible for sourcing, screening, and short-listing candidates, while supporting the on-boarding process of all new staff members.
• You will be responsible for overseeing the coordination of interviews with strong potential candidates that are identified. This will include making sure candidates know where they are going, what time, who they are meeting and helping them prepare for their interviews. Assisting candidates overcome any obstacles they may encounter leading up to the interview. As the recruitment lead, facilitate the smooth running of assessments and associated recruitment events; providing support to Managers and the wider HR Team as required.
• Ensure that all pre-employment checks & comprehensive employment vetting is undertaken - working in partnership with HR Officer Vetting
• Support successful implementation of recruitment campaigns including advert placement, , screening and support with assessment centre as required.
• Maintaining regular and helpful communication with applicants in order to support a smooth, helpful and personal recruitment experience; reducing uncertainty and ensuring positive applicant engagement throughout the process.
• Monitor and track all applications through the database, communicate necessary outcomes to applicants

Induction and Integration

• Create and implement effective onboarding and induction plans which improve the employee experience.
• Onboarding successful candidates ensuring they are PVG and SSSC compliant. Asking for and providing accurate and appropriate references to share information relating to a person’s suitability to work in social services.
• Coordinating logistics for new hire orientations and supporting our induction sessions 
• Liaising with training providers and organising rooms for training events including refreshments
• Responsibility for booking training courses, travel, and accommodation and responding to queries
• Entering employee data into computer database
• Liaising with the HR Manager to confirm training costs

Administration

• Perform day-to-day activities within the HR department e.g. take calls, respond to candidate enquiries, re-directing enquiries where appropriate in a timely manner and supplying information to care team
• Writing and submitting reports on general HR activities
• Administration of staff records and inputting into the database
• Update & maintain relevant databases, managing sensitive and confidential information
• Assisting with company events
• Any ad-hoc administration as required
• Manage all right to work status.
• Processing reference requests
• Completing annual audits of the employee files

Skills, Abilities and Attributes

As an individual, you will be hardworking, reliable, IT literate, able to work to strict deadlines, and be a proactive team player.

Education and Experience

• Human Resources Graduate/ Relevant CIPD training level 4 (desired)
• Experience of managing end to end recruitment, ideally within high-volume settings
• You will ideally be CIPD qualified, although this isn’t essential, hands-on working experience is
• Previous experience within a HR or Recruitment Administration role is desired
• Previous experience with supporting recruitment activities such as; developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates
• Impeccable written and verbal communication skills
• Exceptional interpersonal skills

Additional skills, abilities and attributes

• Administrative and clerical skills, including report writing, record keeping and scheduling
• Spreadsheet preparation and presentation skills
• Strong IT skills and can pick up systems; with experience and or Knowledge of HRIS systems
• Excellent working knowledge of Microsoft Office (Word, Excel, Outlook)
• Good organisational skills, with excellent attention to detail
• Flexible and hard-working
• Warm, friendly, and approachable manner

Your Application

Please ensure your profile is completed as fully as possible to increase your chances of being interviewed. All mandatory questions in the application form must be answered in order to submit your application. When there is no answer applicable or unable to answer please fill in 'N/A' in the answer box to allow you to submit your application.

References

You must provide references from your two most recent employers. If you are unable to obtain two professional references,  e.g. in the case of an applicant  who has been raising children for ten years, please provide one employer and one character or two character references.  All references will be contacted, therefore please inform the referees of the fact that you have used their name. If you are unable to provide the required references, please discuss the matter with us.

Safeguarding

Ex-Offenders Declaration

Please note this section will only be seen by those involved in the recruitment process and will be treated with the strictest of confidence.

Rehabilitation of Offenders Act 1974

Caring Hearts Scotland aims to promote equality of opportunity and is committed to treating all applicants fairly regardless of ethnicity, disability, age, gender or gender reassignment, religion or belief, sexual orientation, pregnancy or maternity and marriage or civil partnership. Caring Hearts Scotland undertakes not to discriminate unfairly against applicants on the basis of a criminal conviction or other information declared.

Answering 'yes' to the question when prompted in the application form will  not necessarily prevent your employment. This willdepend on the relevance of the information you provide in respect of the nature of the position and the particular circumstances.

Privacy

Caring Hearts Scotland will only collect data for specified, explicit and legitimate use in relation to the recruitment process. By signing this application form, you consent to Caring Hearts Scotland holding the information contained within this application form. If successfully shortlisted, data will also include shortlisting scoring and interview records. We would like to keep this data until the vacancy is filled. (We cannot estimate the exact time period, but we will consider this period over when a candidate accepts our job offer for the position for which we are considering you). When that period is over, we will either delete your data or inform you that we would like to keep it in our database for future roles. We have privacy policies that you can request for further information. Please be assured that your data will be securely stored and only used for the purposes of recruiting for this vacant post. You have a right for your data to be forgotten, to rectify or access data, to restrict processing, to withdraw consent and to be kept informed about the processing of your data. If you would like to discuss this further or withdraw your consent at any time, please contact us at info@caringheartsltd.co.uk